Hotel Sourcing

The process of finding the right hotel for your next event or conference is deceptively complicated. Alongside the usual technicalities that require your attention, such as room capacity or nightly rates, a deluge of smaller details can quickly bog down your search, costing you valuable time.

For that reason, our team at Coterie Spark is more than ready to manage your hotel sourcing and event venue research for you. Not only can we eliminate the stress of gathering research, comparing hotels, and identifying the right venue for your needs, but we also possess a wealth of expertise needed to see the whole process through at no extra cost to you. When you use Coterie Spark’s meeting planning and conference management services, our hotel sourcing management is free.

Whether you are hosting locally or internationally, we can assist with contacting locations, confirming their availability, touring the meeting spaces and event venues, and properly sorting through your notes to make sure the right selection never gets lost in the shuffle. Our hotel sourcing management is a full RFP service, meaning we take a hands-on approach to each step of the process, from the initial research to conducting on-site visits—with you or on your behalf.

Above all, we will stop at nothing to ensure you find a venue that matches the tone, personality, and vibe of your event. As a team of experienced hotel sourcing managers and event venue research consultants, we know what questions to ask and which problems to flag. Should a hotel fail to live up to your standards, we are more than ready to negotiate on your behalf to craft a better arrangement that speaks to your needs.

All of this fits within our core values at Coterie Spark. Our hotel sourcing management team understands that event venue and meeting space planning, no matter the scale, can impose a tremendous amount of stress on our clients. Because of that, we are always looking to raise the bar of service and streamline our workflow, allowing you to see through the production to the actual content of your event. To learn more, reach out to our event venue research team today and see all our hotel sourcing services have to offer your upcoming event, meeting, or conference.

  • Annual Meetings
  • Association, Corporate & Non-Profit Meetings
  • Conventions
  • Investor Relations
  • User Conferences
  • Conference Planning
  • Association, Corporate & Non-Profit Events
  • Brand Activations
  • Galas
  • Meetings & Conventions
  • Incentive Travel
  • Multi-City Tours
  • Product Launches
  • Special Events
  • Team Building
  • Corporate Event Management
  • Training Events

Coterie Spark


At Coterie Spark, we believe exceptionally executed events and conferences, both virtual and in-person, have the power to become transformative experiences that captivate and energize your audience. They bring people closer to your brand and move your organization towards its strategic goals, all without disrupting your business’ day-to-day activities.

Leading Innovation

Meeting management requires innovation that defies convention. Whether it’s planning, project management or execution, our experienced meeting planners design solutions to overcome the unique challenges your event may present. Together, we’ll elevate your brand and take your program to the next level.

Complete Transparency

We become an invested extension of your team, approaching every engagement with full transparency. So whether it’s budget management or event logistics, our meeting planners will give you complete visibility into each and every step of our process.


Strategy-Driven Deliverables

Leveraging strategy-driven deliverables, your team’s strengths, and our industry knowledge and expertise with meeting planning, we’ll amplify your message and create memorable in-person or virtual event experiences anywhere you are on the globe.

Events & Meetings
Go Virtual

Virtual User

Can your virtual event platform do this?

“To say Coterie Spark is in an integral part of our team is simply not enough. They have immersed themselves into our annual meeting and become a vital piece of the puzzle that helps us bring to life a conference with over 8,000 attendees and 40 simultaneous sessions. It is so rewarding to work with a group who employs the best there is in the event industry. We couldn’t do what we do without Coterie!”

Pediatric Academic Societies Conference,
Convention Manager  

“Coterie Spark is an integrated part of our team during all phases of the conference planning and execution. Their leadership, insight and industry relationships are valuable resources.”

Trimble in.sight user conference + expo,
Event Marketing Manager  

“Coterie Spark is truly the virtual training savior of 2020. With the Covid-19 pandemic hitting just a few months into the year, no one knew what to expect in the new reality of virtual work. However, partnering with Coterie Spark, on various trainings and conferences, made the overall transition a breeze. We couldn’t have asked for more! “

HCET Virtual Training,
Director of Business Operations  

“Love you ladies, you put the ‘Spark’ in Coterie Spark.”

Entrepreneurs’ Association US Central Leadership Summit,
Conference Chair